10 Best Small Business Printers 2025 in the United States

The Brother MFC-L3720CDW Wireless Digital Color All-in-One Printer is a robust option for small businesses. It offers a good balance of print speed and quality, with 19 pages per minute for both monochrome and color printing, making it suitable for moderate-volume workloads. The print resolution of 2400 x 600 dpi ensures professional-looking documents. The 250-sheet capacity paper tray and automatic duplex printing add to its efficiency, reducing the need for frequent refills and manual paper handling.

Additionally, the 50-page auto document feeder is a boon for scanning, copying, and faxing multiple pages at once, streamlining office tasks. Connectivity is a strong suit, with dual-band wireless and Wi-Fi Direct options allowing easy integration with multiple devices. The Brother Mobile Connect app further enhances usability by enabling remote printing and management via smartphones and tablets. The 3.5-inch color touchscreen is user-friendly and supports up to 48 custom shortcuts, making operations straightforward.

However, the printer's weight (44 pounds) might make it less portable, and the initial setup could be time-consuming due to its extensive features. Additionally, while the cost of consumables (toner) can add up, the Refresh EZ Print Subscription Service can help manage these expenses by delivering toner automatically and offering potential savings. The printer's monthly duty cycle is suitable for small offices, though it may not be ideal for heavy-duty printing needs. In summary, the Brother MFC-L3720CDW is a versatile and efficient printer with robust features well-suited for a small business environment, albeit with some potential drawbacks in terms of cost and setup time.

The Canon MegaTank PIXMA G3270 is a wireless inkjet printer designed primarily for home and small office use. It stands out with its very low running cost thanks to the mega ink tanks that can print thousands of pages before needing a refill, which is a big advantage if you have moderate to high printing needs. Print quality is good, with a high resolution up to 4800 x 1200, making it suitable for sharp documents and decent color prints.

Its print speeds are modest—11 pages per minute for black and white and 6 for color—so it isn’t the fastest option if you require quick large-volume jobs. Paper handling is basic, with a single 100-sheet tray that supports a variety of paper sizes, but it lacks duplex (double-sided) printing, which might slow down your work or increase paper usage. Connectivity options include Wi-Fi and USB, allowing easy connection from smartphones or PCs, and the 1.35-inch LCD screen helps with simple controls.

Though the monthly duty cycle isn’t specified in detail, it is suitable for home or small office use rather than heavy commercial workloads. The absence of duplex printing and limited advanced features present in some small business printers are the main drawbacks, but it compensates with very economical ink usage and wireless convenience. If your printing needs are moderate and you prioritize cost-efficiency and ease of use over speed or double-sided printing, this Canon MegaTank model is a solid choice.

The Brother MFC-L8900CDW is a solid choice for small businesses looking for a reliable all-in-one color laser printer. With a print speed of up to 33 pages per minute for both color and monochrome, it can handle high-volume printing tasks efficiently. The printer also boasts a maximum resolution of 2400 x 600 dpi, ensuring that your prints are sharp and vibrant, which is important for professional documents.

One standout feature is the 70-page capacity duplex auto document feeder, allowing for quick scanning of both single and double-sided pages. This is particularly useful for businesses that need to digitize documents or send out faxes. Additionally, the printer’s 5-inch color touchscreen makes navigation easy, and you can create customized shortcuts for frequently used tasks.

In terms of connectivity, it offers both wired and wireless options, including NFC support for mobile printing, which is great for on-the-go tasks. The ability to print from and scan to cloud services adds to its versatility, making it suitable for modern business environments.